According to the General Data Protection Regulation, the personal data controller of a register is obligated to inform the register’s data subjects in a clear manner. This statement fulfils this informing obligation.

1. Personal data controller

AISpotter Oy

Contact information: Hallituskatu 29 B, 90100 Oulu

Contact information in matters related to personal data files

AISpotter Oy/Anri Kivimäki, Hallituskatu 29 B, 90100 Oulu,

If necessary, contact representative of the data processor: The representative of the processor

AISpotter Oy/Anri Kivimäki, Hallituskatu 29 B, 90100 Oulu,

2. Data subjects

Persons included in the register, e.g. customers, potential customers etc.

3. Purpose of use of personal data

Grounds for keeping the register:

  • Personal data is being processed based on an existing customer relationship
  • Personal data is being processed based on consent (e.g. a list of potential customers collected at a fair, and the form has included giving consent for marketing)

Purpose for the register and the processing of personal data

Personal data is only being processed for predetermined purposes, which are:

  • Customer relationship management
  • Informing about services

4. Personal data recorded in the register

The customer register contains the following information: Contact information

  • Name
  • Address
  • E-mail
  • Phone number

Customer information

• Information included in images and videos on products/services bought

5. The data subject’s rights

The data subject has the following rights, and requests for their use should be sent to

  • Right to access data
  • The data subject may check the data we have recorded.
  • Right to rectification : The data subject may request the rectification of inaccurate or incomplete personal data.
  • Right to object : The data subject may object to the processing of personal data if the data subject feels that personal data has been processed unlawfully.
  • Right to forbid direct marketing : The data subject has the right to forbid the use of personal data for direct marketing.
  • Right to deletion : The data subject has the right to request the deletion of data if the processing of personal data is not necessary. We will handle the request for deletion and proceed to either delete the data or state a justified reason for not being able to delete the data.
  • It should be noted that the controller may have legal or other right not to delete the requested data. The controller is obligated to preserve accounting materials for the duration (10 years) set out in the Accounting Act (Chapter 2, Section 10). For this reason, materials related to accounting cannot be deleted before that term has expired.
  • Withdrawing consent: If the processing of personal data is only based on the data subject’s consent and not for instance on a customer relationship or membership, the data subject may withdraw consent.
  • Right to complain: The data subject has the right to complain to the Data Protection Ombudsman if the data subject feels that we are violating the effective data protection regulation when processing personal data.

Contact information of the data protection supervisor:
The data subject has the right to demand us to restrict the processing of controversial data until the matter has been solved.

6. Regular information sources

The information provided is a privately maintained information source (e.g. whether it is a publicly or privately maintained information source, the type of the organisation is private company and information on where the data is originating from EU or non-EU. The specific source of information should normally be provided unless it is impossible.

Customer information is regularly obtained from:

  • From the EU-customer as the customer relationship is born
  • From the non-EU-customer as the customer relationship is born
  • From the customer through an online form from EU and non-EU customer

From the social media

7. Regular disclosure of data

If you are not disclosing information:
The data is not generally disclosed for marketing purposes outside AISpotter Oy.

8. Duration of processing

Personal data is processed for as long as the customer relationship exists.

9. Personal data processors

The employees of AISpotter Oy are processing the customer register. AISpotter Oy outsourcing the processing of personal data with subcontracting accounting company.

The controller and its employees process personal data. We may also outsource the processing of personal data partly to a third party, in which case we will guarantee with contractual arrangements that personal data is processed in compliance with valid data protection legislation and also otherwise appropriately.

10. Transferring data outside the EU

Data is regularly transferred outside the EU or the EEA. When data is transferred outside the EU and the EEA, we will safeguard the sufficient level of personal data protection by e.g. agreeing on matters related to the confidentiality and processing of personal data in compliance with legislation.

11. Automatic decision-making and profiling

We are not using the data for automatic decision-making or profiling.